Administrative Coordinator, Employment Law

TL;DR

Administrative Coordinator, Employment Law (Microsoft Office): Provide administrative support to the head of East Coast Employment Law with an accent on executive-level email, scheduling, document preparation, and legal administration workflows. Focus on coordinating meetings and travel, managing files and office operations, and supporting employment law submissions and research.

Location: Hybrid (New York, NY) — contribute from the New York, NY office a minimum of four days per week

Salary: USD 50,000 - USD 70,000 yearly

Company

hirify.global is a global media and entertainment company creating and distributing content across film, television, streaming, and theme parks.

What you will do

• Handle heavy email traffic for internal and external executives in a professional manner
• Schedule and coordinate meetings and maintain Outlook calendars, invites, and materials
• Assist with document creation across Microsoft platforms (PowerPoint, Excel, Word)
• Coordinate travel arrangements and prepare expense reports and check requests
• Support employment law operations, including preparation of materials for EEOC submissions and mediations, and assist with case and legislation research
• Maintain and organize files; manage office spaces and ordering for the team; process outside legal counsel invoices via TyMetrix e-billing

Requirements

• Bachelor’s degree or equivalent work experience
• 2+ years of experience in a similar administrative capacity
• Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint
• Basic familiarity with AI platforms
• Ability to maintain a high level of confidentiality
• Strong verbal and written communication skills with proven ability to work in a high-volume, deadline-oriented executive environment

Culture & Benefits

• Hybrid schedule requiring at least four days per week in the New York, NY office
• Company-sponsored benefits including medical, dental, and vision insurance
• 401(k), paid leave, and tuition reimbursement
• Additional discounts and perks

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location prior to a hiring decision