Office Administrator

TL;DR

Office Administrator (Administration): Managing daily operations and providing administrative support for the Portland, ME office with an accent on facility maintenance, project coordination, and cross-departmental liaison. Focus on ensuring office compliance, supporting project managers with documentation, and fostering a positive, professional environment.

Location: Must be based in Portland, ME, USA (On-site position)

Company

hirify.global is an independent expert in assurance and risk management, dedicated to safeguarding life, property, and the environment through reliable insights and sustainable energy solutions.

What you will do

• Maintain a well-organized and efficient office environment.
• Serve as the primary point of contact for internal communications in the Portland office.
• Support event planning and coordination for company activities.
• Manage office supply inventory and coordinate with IT for equipment maintenance.
• Act as a liaison between project managers and corporate departments like Legal, Accounting, and HR.
• Assist with project start-up activities, data entry, and documentation management.

Requirements

• Associate degree in Business, Accounting, Sustainability, or related field.
• Must be based in Portland, ME.
• Excellent written and verbal English communication skills.
• High proficiency with Microsoft Office suite.
• Strong interpersonal skills with a customer-service attitude.
• No visa sponsorship available.

Nice to have

• Bachelor’s degree in Business, Accounting, or related discipline.
• Prior experience in the energy or utility industry.
• Familiarity with Salesforce, Teamcenter, SharePoint, or Oracle.

Culture & Benefits

• Comprehensive medical, dental, and vision benefit plans.
• 401(k) retirement plan with company match.
• Generous paid time off including vacation, sick days, and volunteer time off.
• Education reimbursement program.
• Access to therapist-led virtual care services.
• Charitable matched giving and volunteer rewards program.