Workplace Front Desk Coordinator

TL;DR

Workplace Front Desk Coordinator: Managing the daily front-of-house operations and employee experience at the company headquarters with an accent on security, office logistics, and administrative efficiency. Focus on proactively resolving operational issues, coordinating onsite events, and leveraging AI tools to streamline workplace communications and workflows.

Location: Must be based in or able to work onsite in Palo Alto, California

Salary: $76,500 - $109,000 USD

Company

hirify.global is a global platform connecting businesses with AI-enabled talent across various contingent work types.

What you will do

• Serve as the primary point of contact for employees, guests, and vendors while maintaining workplace security.
• Manage daily office operations including supply procurement, mail, and meeting room readiness.
• Coordinate logistics for onsite events and team gatherings.
• Monitor and address workplace safety concerns and unauthorized access attempts.
• Use AI tools to draft communications and streamline administrative workflows.
• Identify and resolve operational friction to improve the overall employee experience.

Requirements

• Must be able to work onsite in Palo Alto, California, Monday through Friday.
• Demonstrated experience in front desk, hospitality, or administrative operations.
• Strong organizational skills with the ability to manage competing priorities independently.
• Clear professional communication skills for handling sensitive or urgent situations.
• Comfort adopting workplace technologies and AI-assisted workflows.
• Proactive mindset with a focus on process improvement.

Culture & Benefits

• Comprehensive medical coverage for employees and families.
• Unlimited PTO and 12 weeks of paid parental leave.
• 401(k) plan with company matching.
• Employee Stock Purchase Plan.
• Commitment to diversity, inclusion, and professional growth through mentorship and development programs.