Operations Coordinator (AI)

TL;DR

Operations Coordinator (AI): Managing the end-to-end logistics and execution of high-impact brand activations and events with an accent on vendor coordination, merch fulfillment, and operational precision. Focus on maintaining flawless execution under pressure and serving as the operational backbone for a fast-growing AI infrastructure company.

Location: Must be based in or able to work from San Francisco, CA (Hybrid)

Salary: $75,000 – $95,000

Company

hirify.global is a fast-growing AI infrastructure company that turns websites into clean, structured data for LLMs and agents.

What you will do

• Own the execution layer of events including vendor follow-ups, contract management, and RSVP tracking.
• Build and maintain run-of-show documentation for all activations.
• Serve as the day-of operational lead for event setup and on-site execution.
• Manage end-to-end merch and swag production, from sourcing and quoting to fulfillment.
• Monitor inventory levels and reorder timelines to ensure event readiness.
• Track open logistics items across multiple projects to surface and mitigate risks early.

Requirements

• Must be based in or able to work from San Francisco, CA.
• 2-4 years of experience in event coordination, production assistance, or executive operations.
• Ferociously organized with a proven system for tracking complex, multi-part projects.
• Reliable and detail-oriented, with a track record of owning tasks to completion without supervision.
• Ability to work in a fast-paced, low-ego environment where roles are loosely defined.
• Comfortable handling ambiguity and staying calm under pressure during live events.

Culture & Benefits

• Full medical, dental, and vision coverage (100% for employees).
• Generous PTO policy with 15 mandatory days and flexible time off after 24 days.
• 12 weeks of fully paid parental leave.
• $100/month wellness stipend and $1,000/year learning and development budget.
• 401(k) retirement plan and pre-tax benefits including commuter support.
• Unique perks including e-bike loans, team offsites, and a 3-month paid sabbatical after 4 years.

Hiring process

• Application review focusing on event logistics experience.
• Introductory 20-minute alignment call.
• 45-minute working session involving a real-world logistics scenario.
• 1-2 week paid work trial to evaluate execution and organization in a live environment.