Special Invoicing Lead

TL;DR

Special Invoicing Lead: Overseeing and managing complex, client-specific invoicing requirements across the organization with an accent on compliance, accuracy, and process optimization. Focus on collaborating with project managers and finance teams to resolve billing challenges and maintaining high standards for specialized invoicing workflows.

Location: Hybrid (3 days in-office, 2 days remote) in Flower Mound, TX or Sugar Land, TX. The first 90 days are 100% in-office.

Salary: $62,500 – $70,000 per year.

Company

Salas O’Brien is an employee-owned engineering and professional services firm providing integrated consulting services across diverse industries including energy, healthcare, and infrastructure.

What you will do

• Oversee special invoicing requests and ensure compliance with client-specific billing requirements.
• Prepare and process invoices for complex projects, including customized formats and schedules.
• Collaborate with project managers and finance teams to validate billing information and ensure accuracy.
• Maintain and update Special Billing Guidelines documentation and invoicing records in ERP systems.
• Monitor and resolve discrepancies within special invoicing workflows.
• Train and support staff on special invoicing procedures and requirements.

Requirements

• Minimum 2 years of experience in administrative, billing, invoicing, or business operations roles.
• Experience leading teams or coordinating cross-functional activities.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and ERP or billing systems.
• Experience with at least one of the following: ECF/GEMINI, TyMetrix 360, Legal-X, or Salesforce.
• Strong organizational, communication, and critical thinking skills.
• High school diploma or equivalent required.

Culture & Benefits

• Comprehensive U.S.-based benefits package including medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and company holidays.
• Discretionary yearly bonus based on performance.
• Professional development and career growth opportunities.