Office & Executive Coordinator (VFX)

TL;DR

Office & Executive Coordinator (VFX): Ensuring smooth day-to-day operation of the Los Angeles office and providing administrative support to senior leadership with an accent on office logistics and executive coordination. Focus on optimizing office efficiency, managing complex calendars, and maintaining a professional environment for a global studio.

Location: Onsite in Los Angeles, United States

Salary: $40,000–$50,000 USD

Company

hirify.global is one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content.

What you will do

• Manage daily office operations, including reception coverage, meeting room coordination, and supply tracking.
• Coordinate domestic and international travel, including flights, accommodations, and detailed itineraries.
• Provide executive support through calendar management, meeting scheduling, and appointment coordination.
• Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
• Organize office events, celebrations, and employee engagement initiatives to foster a positive environment.
• Handle confidential and sensitive matters with high professionalism and discretion.

Requirements

• Minimum 2 years of experience in office administration, coordination, or executive assistance.
• Experience supporting senior leaders in a fast-paced environment.
• Must be based in Los Angeles, United States.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.

Culture & Benefits

• Opportunity to work with a world-leading creative studio in the VFX and animation industry.
• Commitment to an equitable, diverse, and inclusive work environment.
• Professional setting within a global team spanning North America, Europe, Asia, and Australia.
• Support and adjustments provided during the application process to accommodate candidate needs.