Regional Office Coordinator

TL;DR

Regional Office Coordinator (Administration): Providing comprehensive project and administrative support for a regional office with an accent on daily operations, liaison functions between corporate and regional departments, and office management. Focus on coordinating HR and accounting activities, maintaining office equipment and calendars, and ensuring smooth administrative workflows.

Location: Must be based in Houston, TX, US

Compensation: $42.95 - $75.16 per hour

Company

hirify.global is an employee-owned engineering, procurement, consulting, and construction company with over 100 years of innovation in sustainable infrastructure.

What you will do

• Manage day-to-day office operations including reception, mail, and equipment maintenance.
• Serve as the primary liaison between corporate and regional offices for HR and accounting functions.
• Coordinate regional calendars, conference room bookings, and project correspondence.
• Conduct new employee orientations and assist with HR-related activities.
• Process invoices, timesheets, and expense reports using internal financial systems.
• Compose routine and complex documents while acting as a lead person for administrative tasks.

Requirements

• Must be based in Houston, TX
• 7+ years of relevant administrative experience.
• Intermediate proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with expense reporting and time tracking systems.
• Ability to pass pre-employment background checks and drug screening.
• Strong communication, interpersonal, and problem-solving skills.

Culture & Benefits

• Employee-owned company (ESOP) with stock ownership opportunities.
• Comprehensive health benefits including medical, dental, and vision insurance.
• Company-matched 401k plan and performance-based bonus program.
• Flexible work schedules and paid time off (vacation, holidays, sick leave).
• Supportive environment with adoption reimbursement and wellness programs.