Workplace Coordinator (Legal AI)

TL;DR

Workplace Coordinator (Administration): Managing daily office operations and hospitality for the New York office with an accent on scale-up growth, vendor management, and employee experience. Focus on coordinating onboarding processes, executing team events, and maintaining high-standard facility operations.

Location: On-site in New York City (must be present 5 days a week)

Salary: $89,250 – $105,000

Company

hirify.global is an AI-native workspace designed to redefine legal work, serving over 1,000 customers globally including top-tier law firms.

What you will do

• Manage day-to-day office operations to ensure a clean, safe, and well-stocked environment.
• Serve as the primary point of contact for visitors, employees, and candidates, managing building access and guest policies.
• Own vendor relationships and manage the office budget in partnership with Finance.
• Lead in-office onboarding, including desk setup and ensuring a high-quality Day 1 experience.
• Plan and execute internal events such as team lunches, all-hands, offsites, and happy hours.
• Coordinate facilities maintenance and partner with IT on equipment and device setups.

Requirements

• 2+ years of experience in workplace coordination, office operations, or hospitality, ideally within a high-growth startup.
• Reliable in-person presence in New York City five days a week.
• High agency and a detail-oriented approach to solving operational problems.
• Professional communication skills for interacting with employees and guests in person, via Slack and email.
• Proficiency in Google Workspace and calendar tools.
• Ability to lift and move packages up to 30 lbs.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance (Aetna and Kaiser Permanente).
• 401(k) with a generous company match.
• Unlimited PTO and paid company holidays.
• Daily company-provided lunch in the Union Square office.
• Generous parental leave and free access to Maven Clinic.
• Pre-tax commuter benefits and life insurance.