Associate Director, Facilities & Administration

TL;DR

Associate Director, Facilities & Administration: Leading regional office operations and workplace projects with an accent on fit-outs, renovations, and day-to-day facility management. Focus on coordinating cross-functional teams, managing vendor relationships, and ensuring high standards of health, safety, and operational efficiency across multiple locations.

Location: Toronto, ON, Canada (Hybrid)

Salary: CAD 90,640 - CAD 115,360 yearly

Company

A global financial institution providing fund administration, banking, and operational expertise to sophisticated public and private funds.

What you will do

• Lead end-to-end fit-out, renovation, and relocation projects by coordinating architects, contractors, and vendors.
• Review architectural and engineering drawings to identify risks and ensure builds align with plans.
• Manage day-to-day facilities operations, including vendor contracts for cleaning, maintenance, and catering.
• Act as the primary expert for facilities issues, troubleshooting faults to minimize business disruption.
• Lead regional health and safety initiatives, including training, incident readiness, and business continuity planning.
• Manage regional budgets, forecasting spend and identifying efficiency improvements.

Requirements

• 5+ years of experience in facilities or workplace management.
• Proven track record in delivering fit-outs or renovations.
• Ability to interpret architectural and engineering drawings.
• Strong organizational skills with experience managing multiple sites and vendors.
• Excellent communication skills for stakeholder management at all levels.

Nice to have

• Experience in a regional or multi-site role.
• Engineering background or technical training.
• Familiarity with workplace systems like desk booking or travel platforms.
• Proficiency in Excel and PowerPoint for reporting and budgeting.

Culture & Benefits

• Commitment to hybrid working models for flexibility.
• Focus on innovation and collaborative team environments.
• Investment in professional learning and career growth.
• Opportunity to work within a large-scale global financial institution.