Program Assistant (Education)

TL;DR

Program Assistant (Education): Supporting the daily operations of the Work Integrated Education and Student Engagement team with an accent on co-op recruitment cycles, financial administration, and student engagement. Focus on coordinating job postings, managing administrative systems like Workday and Symplicity, and ensuring seamless communication between students and employers.

Location: Must be based in Vancouver, BC, Canada (Hybrid: up to 2 days/week from home)

Salary: $4,314.00 - $4,532.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a leading global research university dedicated to excellence in learning and innovation.

What you will do

• Serve as the primary point of contact for students, employers, and stakeholders via reception, email, and phone.
• Coordinate the full co-op recruitment cycle, including managing job posting timelines, reviewing compliance, and tracking applications.
• Manage program administration and intake processes, assessing student eligibility and supporting workshops and events.
• Coordinate academic records, course registrations, and grade entry using Symplicity, Workday, and Canvas.
• Handle financial and HR administration, including expense reconciliation, payroll reports, and student appointments.
• Generate weekly and monthly reports on job cycle statistics and student success metrics.

Requirements

• High School graduation plus one year of post-secondary education.
• At least three years of related administrative experience or an equivalent combination of education and experience.
• Must be located in Vancouver, BC, Canada for hybrid work.
• Ability to work 8:30 am - 4:30 pm on weekdays, with occasional evenings and weekends.
• Commitment to enhancing awareness and skills related to equity, diversity, and inclusion.

Nice to have

• Experience in Arts Education and/or Co-operative Education.
• Advanced proficiency in MS Office (Outlook, Excel, Word, PowerPoint, Teams, OneNote).
• Experience with systems such as Symplicity, Workday, or Canvas.
• Strong attention to detail and ability to manage multiple priorities under tight deadlines.

Culture & Benefits

• Hybrid work arrangement offering up to two days a week working from home.
• Stable employment as a Staff - Union position (CUPE 2950).
• Inclusive workplace committed to employment equity and diversity.
• Opportunity to work within a large-scale academic environment supporting thousands of students.