Student Services Coordinator

TL;DR

Student Services Coordinator (Academic Administration): Providing complex administrative support for History Honours and graduate programs with an accent on student information management, program policy interpretation, and operational coordination. Focus on managing student portfolios, overseeing TA appointments, and ensuring accurate academic record-keeping within a complex university environment.

Location: Must be based in Vancouver, BC, Canada (Hybrid: 3 days minimum in office).

Compensation: $4,739.00 - $5,102.00 CAD Monthly

Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top public universities in the world.

What you will do

• Coordinate undergraduate Honours program admissions, registration, and academic progress monitoring.
• Manage graduate doctoral admissions processes and track student progress reports.
• Act as lead hand for 100 and 200 level Teaching Assistants, including onboarding and HR appointment monitoring.
• Implement course schedules, manage course caps, and coordinate final exam requests.
• Provide complex advising to students regarding program policies and requirements.
• Oversee work processes and priorities for the Student Services unit.

Requirements

• High School graduation plus two-year post-secondary diploma and four years of related experience (or equivalent combination).
• Must be able to work on-site at the Vancouver campus (hybrid arrangement).
• Strong analytical ability and moderate to advanced competency with Excel.
• Proven ability to interpret and implement complex policies and procedures.
• Excellent oral and written communication skills for diverse audiences.
• Demonstrated commitment to equity, diversity, and inclusion.

Nice to have

• Experience with hirify.global systems such as Workday, eVision, SISC, Scientia, Blue, or WordPress.
• Experience working within a complex organizational structure or public-sector environment.
• Strong interpersonal skills and ability to work effectively in a team.

Culture & Benefits

• Commitment to employment equity and an inclusive workplace.
• Hybrid work arrangement supporting work-life balance.
• Opportunity to work in a collaborative academic environment with faculty and staff.
• Professional development and contribution to a world-class research institution.