Office Coordinator

TL;DR

Office Coordinator (Administration): Managing daily office operations and vendor relations for a global FinTech provider with an accent on administrative support and facility maintenance. Focus on ensuring a welcoming environment, coordinating corporate events, and streamlining internal processes for the Barcelona team.

Location: Must be based in Barcelona, Spain (Onsite)

Company

hirify.global is a leading global FinTech software solutions provider serving innovative financial brands and wealth management firms worldwide.

What you will do

• Manage front desk operations and serve as the primary point of contact for visitors and partners.
• Ensure the office environment remains organized, welcoming, and fully operational.
• Coordinate external vendors and service providers, including maintenance and catering.
• Monitor vendor performance and manage documentation and incident resolution.
• Support the logistical execution of internal meetings and corporate events.
• Assist with business travel arrangements and provide administrative support to employees.

Requirements

• Fluent English (C1 level required)
• Degree or background in Administration or Business Management.
• Advanced proficiency in Microsoft Office (Excel and Word).
• Ability to work onsite in Barcelona from Monday to Friday.
• Strong organizational skills and attention to detail.
• Proactive, service-oriented mindset with problem-solving capabilities.

Culture & Benefits

• Competitive salary package.
• Private and medical insurance.
• Lunch vouchers and exclusive employee discounts.
• 35-hour work week during the month of August.
• Supportive environment with training and development opportunities.
• Friendly culture with flat hierarchies and free coffee.