Administrator to the Transport Manager (Logistics)

TL;DR

Administrator to the Transport Manager (Logistics): Coordinating driver compliance, international shipping documentation, and route planning for global motorsport events with an accent on administrative precision and regulatory compliance. Focus on managing ATA Carnets, verifying transport invoices, and optimizing European transit routes.

Location: Onsite at Dovenby Hall headquarters, UK

Company

hirify.global UK is a global leader in international motorsport, providing engineering expertise and competition cars for championships like the FIA World Rally Championship.

What you will do

• Manage driver and compliance administration, including sourcing contract drivers and monitoring tachograph hours.
• Verify and process driver invoices to ensure accurate budget tracking.
• Handle international shipping documentation and maintain ATA Carnets for global events.
• Assist in planning European transit routes and booking ferries for time-critical freight movements.
• Coordinate communication between internal departments, drivers, and external freight suppliers.

Requirements

• Must be based in or be able to work onsite at the Dovenby Hall headquarters (UK).
• Exceptional organizational skills and high attention to detail.
• Excellent written and verbal communication skills with a confident telephone manner.
• Proficiency in MS Office (Word, Excel, Outlook).
• Flexibility to work outside normal operating hours during live motorsport events.

Nice to have

• Previous experience in general administration, office coordination, or customer service.
• Familiarity with transport logistics, shipping, or customs processes (e.g., ATA Carnets).
• Exposure to transport-specific software such as Tachomaster.

Culture & Benefits

• Comprehensive benefits including life assurance and a company-contributed pension scheme.
• Company healthcare plan and discounted gym membership.
• Flexible working day and cycle to work scheme.
• Employee assistance programme and long service awards.
• Active Work Culture Team with regular meetings, competitions, and activities.