Conference Support Administrator

TL;DR

Conference Support Administrator: Managing financial tracking, speaker payments, and administrative operations for large-scale B2B events with an accent on advanced Excel proficiency. Focus on maintaining budget trackers, processing vendor invoices, and ensuring accurate data management within ERP and CRM systems.

Location: Remote (Global). No relocation or sponsorship support provided.

Company

hirify.global is a major B2B live and on-demand events organizer in Saudi Arabia, operating as a joint venture between Informa PLC, SAFCSP, and EIF.

What you will do

• Manage budget trackers on ERP systems for Content and Sales teams.
• Process speaker-related payments including honorariums, fees, and reimbursements.
• Handle supplier payments for event-related logistics, VIP, and Investor programs.
• Maintain accurate records and databases for speaker and vendor payments.
• Update budget and invoice trackers for contingent workers.
• Upload conference content and speaker details to the digital event platform.

Requirements

• Must be an Excel superstar with proven experience in v-lookups, pivot tables, and financial reporting.
• Strong organizational skills with the ability to prioritize workload and meet strict deadlines.
• Proficiency in Microsoft Office and experience with CRM systems.
• Excellent communication and customer service skills.
• Ability to work effectively within a team environment.
• Must be able to work as a freelancer; no relocation or sponsorship support available.

Culture & Benefits

• Opportunity to work on world-record-breaking global events like LEAP and Cityscape.
• Collaborative and creative team environment that values diversity and inclusion.
• Supportive leadership team focused on personal development.
• Flexible remote work arrangement for the duration of the 5-month contract.