Office and Workplace Coordinator (Digital Commerce)

TL;DR

Office and Workplace Coordinator (Administration): Managing the Ukrainian office operations and team engagement with an accent on workplace management, corporate events, and budget tracking. Focus on optimizing coworking space efficiency, coordinating employee benefits, and ensuring smooth internal communications.

Location: Hybrid (Kyiv, Ukraine). Must be based in Kyiv and able to work from the office at least 2 days per week

Company

hirify.global is a global digital experience agency specializing in digital commerce and customer experiences.

What you will do

• Manage the Ukrainian coworking space and maintain vendor relationships.
• Own end-to-end corporate event organization (online and offline), including venue sourcing, catering, and logistics.
• Handle financial administration: check invoices, manage approval systems, and monitor budget spending.
• Coordinate employee benefit programs (psychological support, language learning) and corporate apartment bookings in Malaga.
• Oversee asset management for company hardware such as laptops, monitors, and phones.
• Execute internal communications, including team updates, birthday greetings, and organizing welcome packs.

Requirements

• Conversational English (B1–B2) for daily communication with international colleagues and partners.
• Fluent or native Ukrainian.
• Experience in office management, administration, or people-facing operational roles.
• Solid organizational skills and the ability to work autonomously.
• Proficiency with spreadsheets and online tools for tracking and reporting.

Nice to have

• Experience working within an international or distributed company.
• Familiarity with asset-tracking tools (e.g., Snipe-IT) or approval systems (e.g., Kissflow).
• Previous experience managing vendor relationships or event budgets.

Culture & Benefits

• Full-time permanent employment with a fixed salary.
• Hybrid work mode with a convenient office located in the center of Kyiv.
• Paid vacation (20 business days) and paid sick leave.
• Access to English classes and various internal/external training opportunities.
• Support via a corporate psychologist and monthly corporate engagement events.