Human Resource Administrative Specialist

TL;DR

Human Resource Administrative Specialist: Supporting HR administration for New York and New Jersey offices with an accent on recruitment, onboarding, and personnel file management. Focus on ensuring compliance with labor laws, coordinating employee lifecycle processes, and providing administrative support for HR initiatives.

Location: Must be based in New York, NY or New Jersey, USA

Salary: $26.50–$28.04 per hour

Company

A global humanitarian non-governmental organization dedicated to helping people affected by conflict and disaster reclaim their future.

What you will do

• Serve as the primary point of contact for employee lifecycle matters including recruitment, onboarding, and separations.
• Process HR administrative paperwork and manage background checks for staff.
• Administer the applicant tracking system and coordinate local job requisitions.
• Ensure compliance with IRC policies and state-specific labor laws.
• Coordinate HQ initiatives related to safeguarding and professional conduct.
• Provide guidance and support to interns throughout their program.

Requirements

• Undergraduate degree in a related field preferred.
• At least 2 years of relevant experience in office administration or human resources.
• Fluency in written and spoken English.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong relationship-building and diplomacy skills.
• Ability to work effectively in a multi-cultural environment.

Culture & Benefits

• 403(b) retirement savings plan with employer match.
• Paid sick leave in accordance with policy.
• Access to the Employee Assistance Program (EAP) for counseling and mental health support.
• Commitment to professional standards including integrity, service, and accountability.