Operations Coordinator (AI)

Location: Remote; Singapore, Orchard Road

Company

ActAI builds proactive AI-native applications for conversations, errands, organising, and workflows, with a focus on reliable long-running workflows, persistent context, and real-world task completion.

What you will do

• Coordinate hiring activities, interviews, recruiter relationships, and agency onboarding.
• Manage project trackers, action items, operational workflows, and follow-through on key initiatives.
• Coordinate meetings, events, travel, and business logistics.
• Support office setup, vendor management, and local operational activities.
• Prepare reports, summaries, and presentations for leadership.
• Help maintain efficient day-to-day business operations across teams and stakeholders.

Requirements

• Strong organisational and coordination skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfort working across different teams and stakeholders.
• Resourceful, proactive, and able to solve problems independently.
• High ownership and willingness to take on new responsibilities.

Culture & Benefits

• Remote work arrangement with a hands-on operating environment.
• Small, highly capable teams with high talent density, ownership, and standards.
• Independent thinking, fast execution, and direct contribution are expected.
• Work includes collaboration with leadership and support for broad business operations.

Hiring process

• Applications are reviewed by leadership and hiring teams.
• Up to three interviews may be scheduled.
• Interviews may be conducted virtually or onsite.