Department Coordinator (Defence)

Location: Adelaide, Australia

Company

hirify.global Australia provides defence, security, and cyber solutions, specialising in the development and integration of complex defence and security systems.

What you will do

• Provide confidential administrative support to executives, senior leaders, and business units.
• Manage executive inboxes, diaries, travel requests, expense claims, meetings, and events.
• Prepare agendas, minutes, report packs, presentations, printed materials, and meeting facilities.
• Maintain intranet pages, SharePoint content, distribution lists, seating plans, stationery supplies, and work instructions.
• Process Service Hub requests and collaborate with Department Coordinators and Business Support Officers.
• Support reception, visitor escorting, facility security, onboarding and offboarding, seminars, VIP visits, and group tours.

Requirements

• Australian citizenship and an Australian Defence Security Clearance at NV1/NV2 level are essential.
• Post-secondary qualifications in administration or equivalent relevant training and experience.
• Knowledge of administrative practices and procedures for efficient, high-quality support.
• Strong organisational, time-management, prioritisation, customer-service, and communication skills.
• High-level proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Ability to work collaboratively and demonstrate strong internet, intranet, and general IT user skills.

Culture & Benefits

• Collaborative and supportive workplace focused on professional growth and work-life balance.
• Flexible working options.
• Six weeks of paid leave each year.
• 14% superannuation and free income protection insurance.
• Access to a hirify.global shares matching scheme and employee discounts through Myhirify.global.

Hiring process

• Submit a CV and cover letter.
• Employment screening may include reference checks, an Australian Federal Police check, working-rights and qualification verification, sanctions screening, and a pre-employment medical declaration.
• Applications are reviewed on an ongoing basis and the position may be filled before the closing date of 12 September 2026.