Administrative Assistant [26149]

Location: Prague, Czech Republic

Company

HE Space provides managed services and human resources to the international space sector, supporting engineering, science, software, operations, and corporate functions across European space programmes.

What you will do

• Provide administrative and operational support for finance, accounting, engineering, management, institutional, PMO, quality, and ICT activities.
• Organize meetings, manage calendars, coordinate stakeholders, and support communication between multidisciplinary teams.
• Manage welcome office services, including ID and vehicle registration, documentation, reporting, shared mailboxes, VAT claims, and driving licence support.
• Deliver induction and orientation training and support staff relocation activities.
• Coordinate mission and travel administration, including related documentation.

Requirements

• Four years of experience in business or public administration.
• Strong coordination, stakeholder management, communication, and customer-service skills.
• Experience with document and records management and the ability to handle multiple priorities and deadlines.
• Proficiency with digital collaboration tools and office applications, with strong attention to detail and accuracy.
• Ability to work across finance, HR, procurement, ICT, and engineering functions.
• The role is subject to security clearance requirements.

Culture & Benefits

• International working environment focused on the European space industry.
• Work supporting major European space programmes and multidisciplinary teams.
• Inclusive workplace committed to gender diversity and preventing discrimination.

Hiring process

• Submit a CV in English in Word or PDF format.
• Quote job reference CZ-HP-26149 in the application.
• Applications are accepted until 11 September 2026.