Event Marketing Coordinator (Healthcare)

TL;DR

Event Marketing Coordinator (Healthcare): Planning and executing customer-facing and industry events with an accent on logistics coordination, vendor management, and cross-functional collaboration. Focus on delivering high-quality summits, product launches, and webinars to strengthen customer relationships and brand presence.

Location: Hybrid (New York City metro area). Must be authorized to work in the US without visa sponsorship.

Salary: $70,000 – $90,000 + Equity

Company

AI-powered Proactive Documentation platform advancing healthcare delivery by surfacing clinical evidence within the EHR.

What you will do

• Plan and execute external events including customer summits, executive dinners, product launches, and webinars.
• Coordinate logistics: venue sourcing, vendor management, catering, AV support, and attendee communications.
• Manage project plans, timelines, and event calendars to ensure milestones are met.
• Collaborate with Marketing, Sales, Customer Success, and Leadership teams.
• Provide on-site support and manage attendee experience and issue resolution.
• Support post-event reporting, lead management, and budget tracking.

Requirements

• 1+ year of experience in event coordination or event marketing.
• Authorized to work in the US without visa sponsorship.
• Based in or within commuting distance of the New York City metro area.
• Willingness to travel up to 30% to support company events.
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.

Nice to have

• Experience with B2B SaaS events, conferences, or trade shows.
• Proficiency with Salesforce, Cvent, Canva, Figma, or Google Workspace.
• Experience supporting virtual events or webinars.
• Background in healthcare or other regulated industries.

Culture & Benefits

• Hybrid work model: in-office 2 days per week (more during onboarding).
• 99% employer-paid health benefits (Medical, Dental, Vision).
• 18 PTO days per year plus a one-week holiday break.
• Monthly health and wellness budget.
• Company-sponsored team retreats, social events, and a sabbatical program.
• Catered lunches for those working from the Manhattan office.