Office Manager (AI)

TL;DR

Office Manager (AI): Managing day-to-day operations of the New York City office with an accent on facilities, vendor management, and workspace organization. Focus on scaling office processes, coordinating seamless onboarding, and maintaining a high-functioning physical environment for a fast-growing team.

Location: On-site in New York

Company

hirify.global is developing open weight superintelligence models to make them accessible to individuals, agents, and enterprises.

What you will do

• Own all day-to-day office operations, including facilities, supplies, and meeting room management.
• Serve as the primary point of contact for building management, maintenance, and external vendors.
• Keep the office clean, organized, and fully functional for all employees and guests.
• Partner with People Ops and IT to support seamless onboarding for new hires.
• Coordinate in-office catering, lunches, team events, socials, and company offsites.
• Maintain health and safety practices, compliance documentation, and workplace safety procedures.

Requirements

• Proven experience in office management or workplace operations, ideally in a startup or high-growth environment.
• Strong organizational skills with the ability to manage competing priorities.
• High resourcefulness and eagerness to build systems and processes for scale.
• Experience setting up and managing vendors, facilities, and office budgets.
• Clear communication skills across various teams and levels.
• High ownership mindset with a detail-oriented approach to problem-solving.

Culture & Benefits

• Top-tier compensation including salary and equity.
• Comprehensive medical, dental, vision, life, and disability insurance.
• Fully paid parental leave and financial support for family planning.
• Paid time off and relocation support.
• Daily provided lunch and dinner, regular off-sites, and team celebrations.