Operations Coordinator (AI)

TL;DR

Operations Coordinator (AI): Supporting hiring, operations, and business execution for an AI smart assistant product with an accent on stakeholder coordination and operational discipline. Focus on managing recruiting operations, office setup, and ensuring the efficient execution of key leadership initiatives.

Location: Hybrid (United States)

Company

hirify.global is building A1, a proactive AI smart assistant designed to bring intelligence to conversations, errands, and workflows with minimal prompting.

What you will do

• Coordinate hiring activities, interviews, and recruiter relationships.
• Manage agency onboarding, communication, and follow-ups.
• Oversee project trackers, action items, and operational workflows.
• Coordinate meetings, events, travel, and business logistics.
• Support office setup and local vendor management.
• Prepare reports, summaries, and presentations for leadership.

Requirements

• Strong organizational and coordination skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Resourceful and proactive approach to independent problem-solving.
• Must be based in the United States

Culture & Benefits

• Work in small, highly capable teams with high talent density.
• Environment defined by high ownership and high standards.
• Hands-on culture where every team member contributes directly to success.
• Value placed on independent thinking, speed, and proactivity.

Hiring process

• Application review by leadership and hiring teams.
• Up to 3 interviews, conducted virtually or onsite.
• Process focused on speed, transparency, and decisiveness.