Proposal Specialist, Adoptions and Proposals

TL;DR

Proposal Specialist, Adoptions and Proposals: Provide operations support for the Adoptions & Proposals team by preparing proposal materials across development and production, from binder covers to final PDF packaging and submission. Focus on / с акцентом на accurate document assembly, desktop publishing and formatting, coordinating ancillary components and final page-turn checks, and maintaining proposal records and client reference data.

Company

hirify.global develops education technology and learning programs for K–8 students.

What you will do

• Own proposal production workflow, including desktop publishing, formatting, editing, and coordinating printing/shipping or working with a print shop.
• Gather and assemble ancillary proposal components (e.g., forms and signatures) with internal and external stakeholders.
• Combine required proposal sections into an accurate final PDF for review prior to production and submission.
• Coordinate final page-turn and ensure delivery specifications are addressed.
• Maintain client reference database, notify teams of submission, close out proposal folders, and complete vendor registrations.
• Provide program demonstration codes and access and support other assigned proposal-related duties.

Requirements

• 2+ years of professional experience and a bachelor’s degree (or equivalent experience).
• Strong administrative/clerical skills: managing files and records with strict attention to detail.
• Proficiency with Microsoft Office and business applications such as SharePoint; experience with Adobe Pro/Acrobat.
• Ability to complete recurring and stand-alone tasks quickly and accurately in a fast-paced environment with competing deadlines.
• Excellent communication and organizational skills, including collaboration across teams.
• Ability to support Eastern Standard Time business hours; preference for candidates based in the Eastern and Central Time Zones.

Culture & Benefits

• Benefit-eligible role with medical, dental, vision, and basic life insurance.
• 401k plan with employer match.
• Flexible vacation and sick policy, plus twelve paid holidays and winter office closure between Christmas and New Year’s.
• Eligible to participate in the company bonus plan.

Hiring process

• Application review with an application deadline of June 29, 2026 (may close earlier for high volume or a qualified hire).

Location: US Remote

Salary: $25/hr–$41/hr