Executive Operations Partner (AI)

TL;DR

Executive Operations Partner (AI): Providing high-level operational support to R&D leadership with an accent on calendar management, cross-functional project coordination, and strategic communication. Focus on leveraging AI tools to optimize workflows, drive execution, and ensure seamless alignment across the organization.

Location: Must be based in or near Denver, San Francisco, or New York City, with a hybrid work expectation of 2-3 days per week in the office.

Salary: $102,555 – $152,724 (varies by location).

Company

hirify.global is a mission-driven company providing payroll, benefits, and HR software to over 500,000 small businesses across the United States.

What you will do

• Strategically manage and prioritize executive calendars to ensure alignment with departmental goals.
• Organize meetings, track action items, and facilitate productive follow-ups with stakeholders.
• Execute special projects using AI-driven research and analysis to improve operational efficiency.
• Manage cross-functional projects and team off-sites to keep multiple workstreams on track.
• Represent leadership in communications and build strong relationships across the organization.
• Plan complex travel schedules and logistics for executive leadership.

Requirements

• 5+ years of experience supporting C-suite executives or General Managers in organizations of 1,000+ people.
• Strong fluency with Google Workspace, Claude, and AI productivity tools.
• Proven ability to own large-scale, cross-functional projects from end to end.
• Experience in complex travel management and large-group event organization.
• Exceptional communication skills and ability to maintain strict confidentiality.
• Must be able to work from a physical office in Denver, San Francisco, or New York City 2-3 days per week.

Nice to have

• Experience in a high-growth tech environment.
• Demonstrated history of adopting and integrating new AI tools into daily workflows.

Culture & Benefits

• Competitive base pay, benefits, and equity (RSUs) for all full-time employees.
• Commitment to diversity, equity, and inclusion with a focus on supporting small businesses.
• Collaborative environment that values continuous learning and AI fluency.
• Support for reasonable accommodations for qualified individuals with disabilities.