Events Coordinator

TL;DR

Events Coordinator (Project Management): Supporting the execution of diverse association and corporate events with an accent on registration management, VIP services, and event logistics. Focus on coordinating event materials, managing client communications, and ensuring seamless onsite activations across in-person, virtual, and hybrid models.

Location: Must be based in the United States. Role requires approximately 20% travel for onsite event support.

Compensation: $27.00 - $28.85 hourly

Company

A global engagement marketing agency specializing in live and virtual events, strategic communications, and community solutions for brands and non-profit organizations.

What you will do

• Support event managers in the execution of in-person, virtual, and hybrid events.
• Manage registration processes, including inquiries, updates, cancellations, and refunds.
• Coordinate VIP rooming lists, hospitality services, and event-specific requirements.
• Maintain registration reports, historical documentation, and department files.
• Source event materials such as lanyards and sponsorship items.
• Travel onsite to events to provide operational support and activations.

Requirements

• 1-5 years of professional event experience.
• Must be based in the United States.
• Strong oral and written communication skills with a focus on white-glove customer service.
• Ability to prioritize and manage multiple projects in a fast-paced environment.
• Experience with Cvent or Map Your Show is a plus.
• Ability to travel approximately 20% of the time in 4-5 day blocks.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance plans.
• 401K retirement plan with company contributions.
• Employer-paid life insurance, short-term and long-term disability.
• 13 paid company holidays, including year-end office closure.
• Family building benefits including fertility, adoption, and surrogacy support.
• Inclusive work environment with a focus on professional growth and continuous learning.