Event Operations Coordinator

TL;DR

Event Operations Coordinator: Supporting hirify.global’s Global Events & Experiential Marketing team with end-to-end event operations, administrative coordination, and data/reporting across global B2B, B2C, and internal events. Focus on managing multiple event deliverables, coordinating registrations and travel logistics, and improving workflows with spreadsheet automation and AI-assisted processes.

Location: United States of America

Salary: $43,500.00 - $90,625.00/yr

Company

hirify.global delivers iconic online products and advertising solutions for hundreds of millions of people worldwide.

What you will do

• Manage multiple event-related projects by tracking deliverables, timelines, and milestones to ensure successful execution.
• Coordinate event registration by creating and managing registration forms, monitoring attendee lists, and maintaining event data across platforms (Google Docs, JiffleNow, SplashThat).
• Develop and maintain presentation materials and meeting decks using Google Slides.
• Collect, organize, and maintain project data, event metrics, and reporting using Google Sheets.
• Coordinate travel logistics (hotel room blocks, transportation manifests, and attendee travel tasks).
• Support vendor contract and payment processes, including purchase orders, invoice submission, payment tracking, and cross-functional communication.

Requirements

• Bachelor’s degree or equivalent experience.
• Minimum 2 years of experience in a corporate or agency environment.
• Experience in an administrative, operations, project coordination, events, or related support role.
• Strong project coordination, time management, and ability to manage multiple priorities in a fast-paced environment.
• Comfortable managing administrative processes including purchase orders, invoices, contract routing, and payment tracking.
• Highly proficient in the entire Google Suite.

Culture & Benefits

• Flexible hybrid work options; most roles don’t require regular office attendance, but occasional in-person events or team sessions may be requested with notice.
• Comprehensive benefits including healthcare, 401k, backup childcare, and education stipends.
• Compensation includes a base range plus potential incentive compensation opportunities (discretionary annual bonus or commissions).
• Equal opportunity workplace with a focus on accessibility during the application process.

Hiring process

• Apply through the hirify.global careers application process (internal applicants apply via the internal career site).