Special Event Assistant (Events)

TL;DR

Special Event Assistant (Administration): Supporting event coordination, sponsorship management, and operational logistics for a leading enterprise organization with an accent on project organization and cross-functional communication. Focus on coordinating logistics for sales events and managing sponsorship deliverables.

Location: Onsite in Chicago, Illinois. Must be eligible to work in the U.S. (no sponsorship available, no C2C)

Salary: $30-35 per hour (W2)

Company

A professional staffing and consulting firm providing operational support to leading enterprise organizations.

What you will do

• Support the planning and execution of internal and external sales events, team meetings, and regional programs.
• Coordinate logistics, timelines, and cross-functional communication to ensure successful event delivery.
• Manage sponsorship requests, approvals, ticket allocations, and track event deliverables.
• Handle expense tracking, reconciliation, and partner with finance and procurement teams.
• Manage team sales calendars and coordinate scheduling across multiple stakeholders.
• Draft team communications and maintain project trackers and reporting tools.

Requirements

• Previous experience supporting events, marketing programs, or administrative operations.
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams).
• Must be eligible to work in the U.S. (no sponsorship available).
• Ability to work onsite in Chicago, IL (Tuesday–Thursday, 8:00 AM–4:00 PM).
• Exceptional organizational, time-management, and written/verbal communication skills.
• High attention to detail and ability to work independently after onboarding.

Nice to have

• Experience with event management platforms such as Cvent, Stova, or EventAirs.

Culture & Benefits

• Part-time engagement (20 hours per week).
• 6-month contract duration with potential for extension.
• Medical, Dental, Vision, and 401(k) benefits available after 60 days.
• Paid time off (PTO) and sick leave provided per state/local laws.