Senior Administrative Specialist

TL;DR

Senior Administrative Specialist: Lead on-site administrative operations for a 30-person professional services office, ensuring smooth daily operations, compliance, and team efficiency with an accent on supervising staff, handling confidential tasks, and managing office logistics. Focus on balancing hands-on execution, delegation, workload balancing, and alignment with firm-wide policies.

Location: On-site in Rochester, NY

Salary: $25-30/Hour

Company

Renowned public accounting firm offering top-tier audit, assurance, tax, advisory, and financial services as a member of AICPA’s G400 Top 300 Firms.

What you will do

• Supervise and train local administrative team of two, provide guidance, feedback, and onboard new staff.
• Ensure compliance with firm policies on records management, confidentiality, and administrative standards.
• Perform hands-on tasks like processing tax returns, finalizing financial statements, scanning documents, and troubleshooting rejections.
• Handle time-sensitive confidential matters, front-line coverage, and delegate work while maintaining accountability.
• Support cross-training, workload balancing, and firm administrator in task delegation.
• Manage office maintenance, logistics for meetings, events, catering, and client-facing needs.

Requirements

• 5–7 years progressive administrative experience, preferably in professional services or accounting firm
• College degree preferred or equivalent professional experience
• Prior hands-on admin work while leading/supervising others
• Strong organizational, problem-solving, interpersonal, and communication skills
• Ability to manage competing priorities, work independently, and coordinate with remote leadership
• Proficiency in Microsoft Office; high professionalism, discretion, and attention to detail

Nice to have

• Experience with document management systems
• Continuous improvement mindset

Culture & Benefits

• Comprehensive benefits: Health, Dental, Vision, Life, Long-Term Disability, 401K
• Paid Time Off, Volunteer Time Off, flexible work schedules
• Work-life balance culture, tremendous growth and development opportunities