Engagement Coordinator And Office Administrator

TL;DR

Engagement Coordinator and Office Administrator: Managing executive search operations and daily office administration with an accent on white-glove service for C-suite stakeholders. Focus on coordinating complex schedules, travel, and office logistics while ensuring seamless operational support for the Boston team.

Location: Must be based in Boston, MA (Hybrid: 3 days/week onsite)

Company

A global talent advisory platform optimizing value creation through executive search, leadership assessment, and innovative technology.

What you will do

• Manage search calendars and prioritize appointments for partners, clients, and candidates.
• Coordinate domestic and international travel for partners and candidates.
• Maintain search-related data and documentation within the internal database.
• Serve as the primary point of contact for office visitors and administrative vendors.
• Oversee office logistics, including inventory, conference room scheduling, and event planning.
• Provide administrative support to the HR function as needed.

Requirements

• Must be based in or able to commute to Boston, MA.
• Minimum of 3 years of experience supporting senior-level executives in professional services or executive search.
• Proficiency with Apple hardware and G-Suite applications.
• Strong organizational skills with a focus on accuracy and detail.
• Ability to adapt to changing environments and manage competing demands.
• Excellent interpersonal and communication skills.

Culture & Benefits

• Collaborative environment focused on treating people right and valuing new ideas.
• Opportunity to work with innovative growth brands and private equity firms.
• Supportive culture that prioritizes professional development and inclusivity.
• Reasonable accommodations provided for individuals with disabilities.