Office & Development Assistant

TL;DR

Office & Development Assistant (Administration): Managing day-to-day operations and administrative support for the West Hollywood office with an accent on employee experience, event coordination, and development team assistance. Focus on maintaining office efficiency, onboarding new hires, and ensuring seamless collaboration across distributed locations.

Location: Must be based in West Hollywood, CA

Company

hirify.global creates and operates iconic urban media displays and smart city infrastructure, focusing on community-oriented outdoor media and public engagement platforms.

What you will do

• Manage daily office operations, including inventory, maintenance, and vendor relationships.
• Coordinate onboarding logistics and create welcoming first-day experiences for new hires.
• Plan and execute internal meetings, team gatherings, and community events.
• Provide administrative support to the Development team, including scheduling and travel arrangements.
• Maintain office records, track expenses, and assist with invoice processing.
• Collaborate with the Columbus-based Office Manager to ensure consistent operational standards.

Requirements

• Must be based in West Hollywood, CA
• 2+ years of experience in office administration, executive support, or event coordination.
• Strong organizational and project management skills with attention to detail.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.

Nice to have

• Experience supporting multiple departments or executives.
• Background in coordinating employee engagement initiatives.
• Experience working in a fast-paced, growing organization.

Culture & Benefits

• Opportunity to work in a collaborative and supportive team environment.
• Involvement in high-impact urban media and smart city projects.
• Focus on professional growth and development within a growing company.
• Emphasis on community-oriented values and social equity.