Executive Administrator (Adtech)

TL;DR

Executive Administrator (Adtech): Providing seamless administrative support and proactive schedule management for the COO and CPO with an accent on strategic priority alignment and Talent Acquisition scheduling. Focus on managing complex logistics, streamlining interview processes in Greenhouse, and supporting high-impact HR projects.

Location: Hybrid: Must work in person in the NYC office 2 days per week

Salary: $70,000 - $110,000 per year

Company

hirify.global is a leading independent omnichannel ad tech platform that empowers marketers to create, deliver, measure, and optimize ad-supported experiences.

What you will do

• Serve as a trusted gatekeeper and collaborator for the COO and CPO, aligning their time with business objectives.
• Manage complex professional and personal calendars, including internal/external meetings and international travel.
• Streamline the interview process by managing schedules within Greenhouse and supporting the HR team.
• Prepare briefing documents, agendas, and presentations to set executives up for success.
• Coordinate executive offsites, internal events, team lunches, and client engagements.
• Support company-wide cultural initiatives including DE&I, ESG, and Philanthropy.

Requirements

• 2+ years of experience in logistics, project management, or Executive Administration in a fast-paced environment.
• Advanced proficiency in G-Suite and Microsoft Office (PowerPoint and Excel).
• Strong communication skills for professional interaction with all levels, including the board of directors.
• Ability to maintain strict confidentiality and exercise sound critical thinking.
• Must be based in New York City and able to work in-office 2 days per week.

Culture & Benefits

• Competitive salary with 401(k) company match and HSA contribution up to $2,400.
• Comprehensive health benefits including Medical, Dental, Vision, and Mental Health support.
• Open Paid Time Off (PTO), flexible scheduling, and paid parental leave.
• Wellness perks including paid subscriptions to Peloton, Maven Clinic, and BetterUp Care.
• Dedicated Talent Development team and various Employee Resource Groups (ERGs).