Events & Activation Production Specialist

TL;DR

Events & Activation Production Specialist: Planning, coordinating, producing, and deploying live events, activations, exhibits, panels, and private convenings that bring Thrive’s methodology and partnerships to life with an accent on multi-event orchestration, vendor/service-provider management, and show-floor execution. Focus on translating event concepts into production timelines and run-of-show documents, managing logistics and executive/speaker needs, and ensuring seamless on-site experiences while handling unexpected issues in real time.

Location: Remote (United States)

Salary: $77,000–$94,000 base compensation (final offer depends on experience; excludes additional benefits)

Company

hirify.global is a behavior change technology company using an AI-powered platform to improve well-being, performance, and mental resilience.

What you will do

• Translate event concepts and customer objectives into work-plans, production timelines, run-of-show documents, task lists, and next steps.
• Manage end-to-end production and deployment of events and activations across live events, congresses, and customer programs.
• Serve as the day-to-day event production point of contact for customer teams, escalating scope changes and sensitive issues to leadership.
• Source, brief, and manage production vendors and service providers; coordinate estimates, contracts, schedules, deliverables, and invoices.
• Coordinate and help run multiple concurrent events, keeping logistics, timelines, and stakeholders aligned.
• Coordinate event-related materials and approvals with communications, content, creative, social, and video teams; support executive/speaker logistics and on-site execution; handle post-event closeout and reconciliation.

Requirements

• 3–5 years of event coordination, exhibit management, or experiential marketing (trade show/event agency, exhibit house, or client-side congress calendar).
• Proven experience managing multiple simultaneous events/shows.
• Hands-on, on-site show floor experience is non-negotiable.
• Experience selecting and managing production vendors/service providers against scope, budget, and deadlines.
• Ability to work with senior leaders and customer teams in a high-visibility, fast-moving environment.
• Ability and willingness to travel regularly and work occasional nights and weekends.

Culture & Benefits

• Mission-driven impact focused on ending stress and burnout.
• Comprehensive total compensation package including base salary, performance bonus, and equity.
• Medical, dental, and vision coverage plus a 401(k) program with company match.
• Generous paid time-off, including Thrive Time for additional paid time off after major projects or intense periods.
• Supportive, human-centric culture and a safe, welcoming work environment.