Executive Support Administrator (Medical Education)

TL;DR

Executive Support Administrator (Medical Education): Providing administrative leadership for the executive function of the Postgraduate Medical Education (PGME) office with an accent on leadership priorities and operational effectiveness. Focus on managing executive schedules, coordinating standing committees, and overseeing complex administrative frameworks within the Faculty of Medicine.

Location: Hybrid; must be based in Vancouver, BC, Canada

Salary: $5,791.00 - $8,323.42 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world.

What you will do

• Provide administrative leadership for the PGME Associate Dean, Assistant Deans, and Director of Administration.
• Manage and direct the Administrative Coordinator, including hiring, training, and performance management.
• Strategically oversee leadership scheduling and prioritize sensitive matters and emerging issues.
• Develop and implement administrative frameworks, service standards, and communication protocols to ensure consistency.
• Manage formal standing committees and oversee the postgraduate resident appeals process.
• Draft high-level briefing documents, professional correspondence, and policies for senior leadership.

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum of two years of related administrative experience.
• Must be based in Vancouver, BC, Canada for hybrid work.
• Strong interpersonal skills and ability to handle confidential/sensitive information with diplomacy.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, PowerPoint) and Zoom.

Nice to have

• Experience supporting senior leadership and managing highly complex calendars.
• Background working in complex environments such as healthcare organizations or universities.
• Ability to develop, implement, and evaluate project and communication plans.

Culture & Benefits

• Eligible for hybrid work arrangements.
• Commitment to employment equity, diversity, and inclusion.
• Opportunity to work within a world-leading academic and research institution.
• Professional and inclusive client-service mindset.