Office Coordinator

TL;DR

Office Coordinator (Administration): Managing the physical workplace and office experience at the Kanata headquarters with an accent on facilities, vendor relations, and health and safety. Focus on creating a welcoming environment, coordinating co-op recruitment, and ensuring efficient daily office operations.

Location: Fully onsite in Ottawa, Ontario

Salary: $22.00 – $28.00 per hour

Company

hirify.global is a leading platform providing real-time, event-driven data infrastructure for the enterprise AI era.

What you will do

• Serve as the primary greeter and first point of contact for staff and visitors to maintain a professional workplace tone.
• Manage day-to-day office operations, including supply inventory, kitchen cleanliness, and vendor relationships.
• Coordinate workstation reconfigurations, facility moves, and supervise on-site contractors.
• Oversee Health & Safety Committee meetings, conduct quarterly inspections, and act as Fire Warden.
• Own the end-to-end co-op recruitment process, from posting roles to onboarding student candidates.
• Perform general administrative duties, including managing purchase orders and expense tracking.

Requirements

• 3+ years of experience in office management, facilities, or administrative roles in a professional environment.
• Minimum 2-year college diploma in Business Administration, Office Management, or a related field.
• Proficiency in MS Outlook and the full MS Office Suite.
• Ability to lift objects up to 20 lbs and manage storage room deliveries.
• Must be based in Ottawa, Ontario (fully onsite).

Nice to have

• Experience with co-op or recruitment coordination.
• Health & Safety Certification.

Culture & Benefits

• Collaborative environment working with top industry experts.
• Strong commitment to work-life balance.
• Comprehensive training programs.
• Values-driven culture focused on craftsmanship, trust, and human experience.