Office Manager

TL;DR

Office Manager (Administration): Managing daily operations of the Oakville office including facility management, vendor relations, and employee engagement with an accent on operational efficiency and workplace safety. Focus on identifying operational gaps, implementing sustainable solutions, and coordinating seamless collaboration spaces.

Location: Hybrid: Must be based in Oakville, ON (3 days/week in office: Tues, Wed, Thurs)

Compensation Range: $54,400 - $68,000

Company

Leading provider of purpose-built, cloud-based software designed to streamline procurement, budgeting, and payments for public sector and government organizations.

What you will do

• Own the daily operations of the Oakville office, including facilities, vendors, and supplies.
• Drive continuous improvement by identifying operational gaps and leading the implementation of fixes.
• Manage vendor relationships, quotes, negotiations, and performance oversight.
• Partner with IT to ensure meeting rooms and collaboration technology run smoothly.
• Coordinate office events, onboarding logistics, and employee engagement initiatives.
• Serve on the Joint Health & Safety Committee (JHSC) to champion a safe and compliant workplace.

Requirements

• 3+ years of experience in an Office Manager, Workplace Experience, or senior administrative role.
• Post-secondary diploma or equivalent hands-on experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven track record of spotting inefficiencies and implementing real solutions.
• Excellent communication skills for building trust with colleagues and service partners.

Nice to have

• Familiarity with AI tools like Claude or ChatGPT.
• Experience with Concur, Jira, Adobe Acrobat, or similar business platforms.
• Background in health and safety programs or workplace compliance.
• Experience supporting office budgets and coordinating employee events.

Culture & Benefits

• Competitive wages for a standard 40-hour work week.
• Wellness days provided twice a year to extend long weekends.
• Flexible workday arrangements tailored to the employee and role requirements.
• Comprehensive health and dental benefits.
• Active culture and community engagement committees for frequent events and volunteering.