Administrative Support

TL;DR

Administrative Support (Administration): Providing comprehensive operational and executive support to senior leadership and teams with an accent on calendar management, travel logistics, and office facilities coordination. Focus on ensuring seamless day-to-day operations, managing cross-functional workflows, and maintaining high standards of professional support in a fast-paced environment.

Location: Must be based in Toronto, Canada (Hybrid: 2–3 days per week in the office).

Company

hirify.global is a leading global analytics software company that helps businesses in over 100 countries make better decisions through advanced data analytics, AI, and machine learning.

What you will do

• Provide day-to-day administrative support to assigned leaders, coordinating across functions and time zones.
• Manage complex travel arrangements, calendars, and meeting schedules.
• Process expense reports and procurement requests accurately.
• Support new hire onboarding, including IT equipment and workspace setup.
• Serve as the primary point of contact for office operations, facilities, and supply inventory.
• Plan and execute offsite meetings and team events.

Requirements

• Must be based in Toronto, Canada and able to work in a hybrid model.
• Bachelor's degree or equivalent experience in administrative or customer-facing roles.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Culture & Benefits

• Inclusive, people-first work environment promoting work-life balance.
• Opportunities for professional development and learning experiences.
• Competitive compensation and comprehensive benefits programs.
• Engagement through employee resource groups and social events.
• Collaborative culture focused on core values like acting like an owner and delighting customers.