Administrative Coordinator (Radiology)

TL;DR

Administrative Coordinator (Radiology): Providing high-level administrative and financial support to the Department of Radiology and the MRI Research Centre with an accent on complex scheduling, event coordination, and HR transaction management. Focus on managing confidential matters, supporting senior academic leadership, and ensuring operational efficiency across two distinct research and academic units.

Location: Must be based in Vancouver, BC, Canada (Hybrid role with on-site requirements at hirify.global Hospital/Diamond Centre).

Compensation: $4,594.00 - $4,827.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global centre for research, teaching, and learning, consistently ranked among the top public universities in the world.

What you will do

• Manage complex calendars, meeting coordination, and high-priority communications for senior academic leadership and the MRI Research Centre.
• Oversee operational administration, including equipment procurement, facility contracts, and office supply management.
• Coordinate departmental events, conferences, and retreats, including promotion, website updates, and logistics.
• Perform financial transactions such as processing payments, scan fees, and purchase orders.
• Collaborate with HR to manage appointment transactions, recruitment advertisements, and onboarding processes.
• Maintain departmental databases, listservs, and e-filing systems for faculty and event documentation.

Requirements

• Must be based in Vancouver, BC or able to work on-site at hirify.global facilities as required.
• High School graduation plus a two-year post-secondary diploma and four years of related experience.
• Advanced proficiency in MS Suite, Adobe Suite, and Zoom; experience with Workday, Canva, and WordPress is preferred.
• Strong interpersonal skills with the ability to maintain confidentiality and exercise sound judgment.
• Ability to prioritize tasks and work effectively under pressure in a fast-paced environment.
• Commitment to equity, diversity, and inclusion in the workplace.

Nice to have

• Previous administrative experience within a hospital or clinical setting.
• Experience with Qualtrics and advanced document formatting skills.
• Ability to transcribe accurate meeting minutes.

Culture & Benefits

• Commitment to employment equity, inclusion, and a diverse working environment.
• Opportunity to support cutting-edge research in radiology and MRI technology.
• Professional development within a leading academic institution.
• Structured environment with clear operational processes and union support (CUPE 2950).