Administrative Coordinator (Labor Relations)

TL;DR

Administrative Coordinator (Labor Relations): Providing comprehensive administrative support to the Labor & Employment team for Universal Destinations & Experiences with an accent on managing union grievances, contract administration, and legal documentation. Focus on streamlining departmental processes, coordinating executive schedules, and leveraging AI tools to enhance operational efficiency.

Location: Must be based in or able to work from the Universal City, CA office (Hybrid: 4 days/week)

Salary: $60,000 - $75,000

Company

hirify.global is a global leader in media and entertainment, creating world-class content across film, television, streaming, and theme parks.

What you will do

• Maintain digital and physical department files, including union grievances, contracts, and legal claims.
• Coordinate complex meetings for senior executives and manage calendar invites.
• Triage internal and external inquiries and serve as a primary point of contact for union representatives.
• Prepare and finalize legal filings, arbitration briefs, and mediation documents.
• Process legal billing, invoices, and expense reports for the team.
• Identify and implement process improvements, including the use of AI to automate transactional tasks.

Requirements

• Bachelor’s Degree or equivalent work experience.
• 2+ years of experience in a similar administrative capacity.
• Must be willing to work in Los Angeles, CA.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to maintain high levels of confidentiality and work under pressure.
• Strong organizational and communication skills.

Nice to have

• Practical fluency with AI tools for drafting, summarizing, and analyzing data.
• Experience working in a high-volume executive office environment.
• Adeptness at learning new software programs.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid leave and tuition reimbursement.
• Access to employee discounts and perks.
• Inclusive culture focused on community impact.