File Collation Analyst (Finance)

TL;DR

File Collation Analyst (Finance): Managing and validating customer onboarding files for Bond and Annuity products with an accent on data accuracy, regulatory compliance, and audit readiness. Focus on navigating complex policy administration systems, ensuring complete documentation, and meeting strict SLAs within a structured financial operations environment.

Location: Stirling (Hybrid 2-3 days per week)

Company

hirify.global is a long-standing savings and investment firm with over 175 years of history, combining asset management and insurance expertise to provide balanced, long-term financial solutions.

What you will do

• Collate and review customer onboarding files according to established procedures.
• Access and navigate policy administration systems to retrieve comprehensive customer records.
• Verify case scope and gather essential documentation including ID, verification evidence, and adviser declarations.
• Complete product-specific checklists to ensure file completeness and audit readiness.
• Upload files to SharePoint using standardized naming conventions and folder structures.
• Maintain accurate tracking spreadsheets and support peer checks for quality assurance.

Requirements

• Financial services experience in operations, remediation, QA, compliance, or risk.
• Experience in collating or reviewing customer files or evidence packs.
• Strong attention to detail and ability to follow complex procedures.
• Understanding of CDD, ID verification, and basic AML requirements.
• Proficiency in managing large volumes of documents across multiple systems.
• Ability to work independently and meet fixed deadlines.

Nice to have

• Experience with Bonds and/or Annuities.
• Familiarity with legacy systems such as 4Front, BANCS, or UAPS.
• Experience using SharePoint document libraries and trackers.

Culture & Benefits

• Valuable pension scheme (18% total contribution).
• 38 days annual leave including bank holidays, with options to purchase extra days.
• Market-leading Inspiring Families policy with comprehensive paid parental leave.
• Health & Protection cover including private healthcare, critical illness, and life assurance.
• Inclusive culture with employee-led networks and support for diverse communities.