Support Services Coordinator I

TL;DR

Support Services Coordinator I: Providing comprehensive administrative, financial, and operational support to the Office of Campus Planning and the Office of Infrastructure Development with an accent on project administration, financial reconciliation, and departmental communications. Focus on managing complex administrative workflows, ensuring policy compliance, and coordinating cross-functional engagement activities within a university environment.

Location: Must be based in Kelowna, BC, Canada (hirify.global Okanagan Campus)

Compensation: $5,202.00 - $5,963.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global centre for research, innovation, and learning, committed to employment equity and inclusive excellence.

What you will do

• Provide comprehensive administrative support to Directors, including calendar management and internal initiative coordination.
• Oversee financial processes such as expense reports, Visa reconciliations, and budget tracking in Workday.
• Coordinate HR lifecycle documentation, including appointments, terminations, and performance appraisals.
• Execute end-to-end financial processes for capital and construction projects.
• Manage departmental web content, digital assets, and internal communication materials.
• Coordinate logistics for departmental events, engagement activities, and committee meetings.

Requirements

• Must be based in Kelowna, BC, Canada
• Completion of high school and at least two years of post-secondary coursework in business or a related field.
• Over three years of relevant administrative experience in a complex institutional environment.
• Strong understanding of accounting principles, financial processes, and budget reconciliation.
• Proficiency with Microsoft Office, Adobe Creative Suite, and web content management systems like WordPress.
• Ability to interpret and apply university policies, procedures, and collective agreements.

Nice to have

• Experience supporting land use planning, space planning, or infrastructure development projects.
• Knowledge of equity, diversity, inclusion, and accessibility (EDIA) principles.

Culture & Benefits

• Commitment to employment equity, inclusion, and fairness.
• Opportunity to work in a collaborative, diverse university environment.
• Support for professional development and wellbeing resources.
• Engagement in meaningful campus-wide initiatives and strategic planning.