Conference Support Administrator (Events)

TL;DR

Conference Support Administrator (Events): Managing financial reporting, budget tracking, and speaker payments for large-scale B2B events with an accent on advanced Excel usage and administrative coordination. Focus on maintaining accurate ERP budget trackers, processing supplier invoices, and coordinating conference content deployment.

Location: Remote (Saudi Arabia). No relocation or sponsorship support provided

Company

hirify.global is the largest B2B live and on-demand events organiser in Saudi Arabia, creating record-breaking events like LEAP and Cityscape.

What you will do

• Manage financial reporting using advanced Excel functions including v-lookups and pivot tables.
• Maintain budget trackers on the ERP system for the Content and Sales teams.
• Handle speaker-related payments, including honorariums, fees, and reimbursements.
• Process supplier payments and manage event expenses from logistics vendors.
• Update budget and invoice trackers for contingent workers.
• Upload conference programmes, speaker details, and whitepapers to the digital event platform.

Requirements

• Expert-level proficiency in Excel (v-lookups, pivot tables, and financial reporting).
• Experience with CRM systems and Microsoft Office suite.
• Strong organizational skills and the ability to prioritize workload and meet deadlines.
• High attention to detail and strong communication skills.
• Must be able to work without relocation or sponsorship support.

Culture & Benefits

• Collaborative, creative, and visionary team environment.
• Opportunity to be part of world-record-breaking large-scale projects.
• Inclusive, disability-friendly workplace that celebrates difference.
• Supportive leadership team encouraging personal development.