Project & Office Administrator (Maritime)

TL;DR

Project & Office Administrator (Maritime): Managing the operational backbone of the Hamburg office, including ERP project structures and business support with an accent on project controlling and logistics. Focus on optimizing administrative workflows, ensuring compliant customs handling, and coordinating maritime project milestones.

Location: Hybrid in Hamburg, Germany. Must be an EU/Schengen citizen or hold a permanent resident & work permit.

Company

hirify.global Maritime is a technology pioneer providing sustainable and integrated maritime solutions globally.

What you will do

• Maintain ERP project structures (MS Dynamics AX) for cost allocation and monthly closing.
• Monitor project milestones and execute invoicing based on contractual requirements.
• Manage office administration, including scheduling, document handling, and office supplies.
• Execute end-to-end customs handling for import and export operations.
• Coordinate returns, repairs, warranty cases, and spare parts logistics.
• Support project managers with Excel tracking and data validation.

Requirements

• Completed commercial or comparable qualification.
• Relevant experience in project administration, operations, or business support.
• Strong proficiency in Excel and structured data handling.
• Experience with ERP systems, ideally Microsoft Dynamics AX.
• Good English skills in written and verbal communication.
• Must have EU/Schengen citizenship or a valid permanent work permit.

Culture & Benefits

• Competitive salary package with annual increases and yearly bonuses.
• Hybrid work options and flexible hours.
• Health and fitness benefits, including JobRad and a company pension plan.
• Employee Share Program and high-end tech equipment (laptop/mobile).
• Collaborative environment focusing on sustainable maritime innovation.