Administrative Specialist

TL;DR

Administrative Specialist (Accounting Firm): Provide comprehensive administrative support including formatting financial statements, preparing mailings, and managing document workflows with an accent on accuracy, confidentiality, and efficient coordination. Focus on supporting firm leadership, processing tax returns, and handling internal requests through ticketing systems.

Location: In-office position in Syracuse, NY or Watertown, NY

Salary: $22.00 - $26.00/hour

Company

Renowned public accounting firm offering audit, assurance, tax, and advisory services as a Top 300 national firm.

What you will do

• Provide day-to-day support to administrative team and firm leadership
• Format financial statements and prepare professional mailings, bindings, and presentations
• Assist with document management, organization, and internal communications
• Process tax returns and manage administrative workflows
• Handle internal requests via ticketing system and support cross-functional teams
• Maintain accuracy and confidentiality of sensitive financial information

Requirements

• Must work in-office in Syracuse, NY or Watertown, NY
• 2-year degree preferred or 2+ years administrative experience in professional office
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Professional demeanor, ethical standards, and collaborative mindset

Nice to have

• Administrative operations experience in professional services
• Ability to adapt and learn new tasks

Culture & Benefits

• Flexible work schedules with part-time in summer and full-time during busy season (Sep-Apr 15)
• Comprehensive benefits: Health, Dental, Vision, Life, Long-Term Disability, 401K, PTO, Volunteer Time Off
• Work-life balance culture and growth opportunities
• Occasional overtime and off-site event support during busy season