Assistant Office Manager (Engineering)

TL;DR

Assistant Office Manager (Administration): Providing comprehensive operational and administrative support for a professional services firm with an accent on document management and office coordination. Focus on maintaining efficient workplace workflows, producing detailed reports, and managing corporate correspondence.

Location: On-site in Nashville, TN

Company

hirify.global is an employee-owned engineering and professional services firm providing integrated design and consulting across various industries, including healthcare, clean energy, and infrastructure.

What you will do

• Handle and transfer phone calls and manage incoming correspondence.
• Perform document control tasks including filing, retrieving, and scanning reports.
• Create and modify detailed documents, such as audit reports, proposals, and spreadsheets.
• Manage office supply inventory and procurement.
• Perform general administrative functions to support company operations as needed.
• Execute daily errands to ensure smooth office functioning.

Requirements

• High School Graduate or equivalent is required.
• Must be able to work on-site in Nashville, TN.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, and Outlook).
• Strong ability to prioritize tasks and work independently.
• Excellent verbal, written, and interpersonal communication skills.
• Strong critical thinking and problem-solving capabilities.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and company holidays.
• Wellness programs and employee assistance resources.
• Professional development support.