Specialized Talent Administrator & Coordinator (German)

TL;DR

Specialized Talent Administrator & Coordinator (HR): Providing administrative and logistical support for the talent acquisition process with an accent on candidate screening, interview coordination, and offer management. Focus on optimizing pre-hire and post-hire workflows and ensuring a seamless candidate experience.

Location: Must be based in Warsaw, Poland

Company

hirify.global is a leading global Talent Acquisition Partner providing comprehensive recruitment solutions, search, and consulting services.

What you will do

• Coordinate recruitment and interview processes, including phone screenings and documenting candidate responses.
• Manage complex scheduling for phone, video, and in-person interviews with hiring managers.
• Execute the offer process, including the creation, routing, and presentation of offer letters to candidates.
• Facilitate background, medical, and reference checks, and arrange candidate travel and accommodation.
• Manage job postings across various channels and maintain accuracy within the Applicant Tracking System (ATS).
• Provide pipeline reporting and general administrative support to the recruitment team.

Requirements

• Location: Must be based in Warsaw, Poland.
• Languages: Proficiency in German and English is required.
• High school diploma or equivalent.
• Experience in a business or office environment.
• Proficiency with the Microsoft Office suite, especially Outlook.
• Strong organizational skills and the ability to prioritize work independently.

Nice to have

• Minimum of 6 months of experience as a Talent Administrator & Coordinator.
• hirify.global TalentCloud ACE certification.
• Previous experience in customer service or general administration.

Culture & Benefits

• Opportunity to work with a global leader in the talent acquisition industry.
• Environment that encourages taking ownership of professional success.
• Equal opportunity employer commitment.
• Standard full-time engagement (40 hours per week).