Office Administrator and Accounts Payable Specialist

TL;DR

Office Administrator and Accounts Payable Specialist (Administration): Managing corporate office facilities and accounts payable processes with an accent on building operations and vendor management. Focus on ensuring seamless office functionality, reconciling financial transactions, and supporting business continuity.

Location: Must live within 20–25 minutes of the Bellevue, WA office and be available onsite 4–5 days per week

Salary: $55,000 – 65,000 per year

Company

hirify.global is a firm specializing in helping large technology enterprises define, manage, benchmark, and market their solutions and services.

What you will do

• Serve as the primary contact for tenants, vendors, and service providers for the corporate office building.
• Coordinate facility maintenance, repairs, and partner with the building engineer to support operations.
• Process invoices, approvals, and employee expense reports while reconciling corporate card transactions.
• Manage office purchasing, mail, shipping/receiving, and coordinate employee travel and office events.
• Administer timecard systems and maintain organized digital and physical filing systems.
• Support special projects, business continuity, and emergency preparedness plans.

Requirements

• 3+ years of office experience, including exposure to accounting or bookkeeping.
• Consistent onsite presence and reliable transportation to Bellevue, WA.
• Ability to lift up to 25 lbs.
• Clear, professional written and verbal communication skills.
• Strong organizational skills with the ability to prioritize competing demands independently.

Nice to have

• Proficiency in Microsoft Office (especially Outlook and Excel), SharePoint, Teams, or HubSpot.
• Experience with Sage Intacct or a background in event planning.
• Exposure to AI tools in the workplace.
• Experience working in a technology or professional services environment.

Culture & Benefits

• Well-rounded benefits package including health, life, and disability insurance.
• Flexible spending account (FSA).
• Paid time off (PTO) and retirement plan investing.
• Commitment to diversity, equity, and inclusion as a Minority/Women-owned Business Enterprise (WMBE).