Contract Facilities Coordinator

TL;DR

Contract Facilities Coordinator: Managing daily office operations and workplace services with an accent on vendor coordination, procurement processes, and facility maintenance. Focus on ensuring a safe, efficient, and productive environment for employees while supporting office projects and landlord relations.

Location: Must be based in Kuala Lumpur, Malaysia (Fully on-site)

Company

hirify.global is a global consumer intelligence company providing comprehensive insights into consumer buying behavior through advanced analytics and state-of-the-art platforms.

What you will do

• Oversee daily office operations including reception, security, mailroom, and janitorial services.
• Serve as the primary point of contact for landlord matters and tenant requests.
• Manage facility vendors, ensuring service quality and performance standards are met.
• Handle employee requests and coordinate with maintenance teams for timely resolution.
• Support procurement processes including vendor quotations, purchase orders, and invoice processing using Ariba.
• Assist project managers with office renovations and operational initiatives.

Requirements

• 3+ years of experience in facilities operations or workplace management.
• Hands-on experience managing vendors and on-site services.
• Familiarity with procurement and finance processes, specifically Ariba.
• Strong knowledge of facilities operations procedures and best practices.
• Excellent communication and stakeholder management skills.
• Must be able to work fully on-site in Kuala Lumpur.

Culture & Benefits

• Opportunity to make a tangible impact on workplace experience.
• Flexible working environment.
• Access to LinkedIn Learning for professional development.
• Employee Assistance Program (EAP) support.
• Volunteer time off.