Office Manager

TL;DR

Office Manager (Administration): Managing day-to-day operations and providing executive support for the CEO's office with an accent on administrative efficiency, communication gatekeeping, and operational support. Focus on optimizing executive workflows, coordinating high-level schedules, and ensuring seamless office operations in a fast-paced environment.

Location: On-site in Petaling Jaya, Malaysia

Company

hirify.global is building Southeast Asia’s leading digital financial platform.

What you will do

• Manage communications by reviewing letters and documents daily and escalating urgent matters to leadership.
• Coordinate office operations, maintain organized documentation, and support administrative processes.
• Support senior management by scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders, ensuring professional responses.
• Track deadlines, follow-ups, and action items to ensure tasks are completed on time.
• Draft internal memos and reports while managing office supplies and vendor relations.

Requirements

• 3+ years of experience in office administration or executive support, ideally in corporate or startup environments.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• Confident written and verbal communication skills for interacting with senior leadership.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to handle confidential information with high discretion.
• Proactive mindset with the ability to work independently.

Nice to have

• Experience supporting senior management within a CEO office environment.
• Strong problem-solving skills and an ownership mindset.
• Ability to act as a trusted liaison between leadership, staff, and external stakeholders.

Culture & Benefits

• Fast-tracked career growth and exposure at a leading SEA tech company.
• Above-market compensation.
• Flat, collaborative environment that values clarity, speed, and ownership.
• Lean, output-focused culture emphasizing entrepreneurial thinking and execution.