Office & Recruiting Ops Manager (AI)

TL;DR

Office & Recruiting Ops Manager (AI): Managing physical workplace operations and the candidate recruitment journey with an accent on vendor coordination and ATS workflow optimization. Focus on building scalable operational systems, ensuring seamless candidate logistics, and optimizing on-site facility management.

Location: Hybrid in San Francisco

Salary: $110,000 - $120,000 per year

Company

hirify.global is a Voice AI platform for deploying intelligent voice agents that can listen, adapt, and resolve business queries in minutes.

What you will do

• Oversee day-to-day office operations, including vendor management, facilities, and supplies across multiple floors.
• Manage end-to-end interview scheduling and candidate logistics across various time zones.
• Maintain the ATS (Ashby/Greenhouse) to ensure clean records and accurate pipeline stages.
• Partner with IT to manage provisioning, access systems, and AV setup for interview rooms.
• Develop and document SOPs to scale office and hiring workflows as the company grows.
• Lead vendor negotiations for service optimization and oversee light office build-outs.

Requirements

• 4+ years of experience in office operations or recruiting coordination within a tech or startup environment.
• Hands-on proficiency with ATS tools such as Ashby, Greenhouse, or Lever.
• Proven experience working directly with vendors, contractors, and building management.
• Must be based in San Francisco to support hybrid on-site operations.
• Strong operational instincts and ability to manage confidential compensation and candidate data.
• Exceptional calendar logistics and multitasking skills in a fast-paced environment.

Culture & Benefits

• Competitive base salary and excellent equity ownership.
• Comprehensive health coverage including medical, dental, and vision plans.
• $10k annual L&D budget and flexible time off.
• Perks including catered meals, transportation, and gym access.
• Ownership-driven culture with quarterly team off-sites.