Sr. Workplace And Facilities Coordinator (AI)

TL;DR

Sr. Workplace and Facilities Coordinator (Administration): Managing all aspects of the Chicago office and assisting other US sites with an accent on workplace experience, vendor coordination, and general administration. Focus on ensuring seamless office operations, coordinating employee experience events, and maintaining high standards of facility upkeep.

Location: Onsite in Chicago

Salary: $73,000 - $105,000 USD

Company

hirify.global provides an AI-powered Revenue AI Operating System to help revenue teams unify data and automate workflows.

What you will do

• Manage daily Chicago office operations, including appearance, meeting setups, and general upkeep.
• Act as the primary point of contact for guests and employees, leading new hire orientations.
• Efficiently resolve facility inquiries and request tickets to ensure high employee satisfaction.
• Manage vendor relationships for lunch and snack programs, including auditing orders and invoices.
• Coordinate mailing, shipping, and liaison with property management for building-related issues.
• Administer office access programs and assist with strategic seat planning.

Requirements

• Must be available to work onsite in Chicago from 7 AM to 4 PM, M-F.
• 2+ years of administrative or office experience in a related field.
• Experience working in a startup environment is preferred.
• Strong written and verbal communication skills.
• High School Diploma or equivalent (College coursework preferred).

Nice to have

• Experience with gSuite.

Culture & Benefits

• Comprehensive medical, dental, and vision plans.
• 401(k) retirement program and a flexible wellbeing fund for a healthy lifestyle.
• Mental health benefits including covered therapy and coaching.
• Education and learning stipend for professional growth.
• Flexible vacation time and quarterly company-wide recharge days.
• Paid parental leave.